SOP for materials Inward and Outward in the factory premises

1.0 OBJECTIVE:

To describe the procedure for inward and out ward of material. 

2.0 SCOPE: 

This SOP is applicable to all materials coming to company and going outside the factory.

3.0 RESPONSIBILITY: 

Personnel Head 

4.0 PROCEDURE:

4.1 When any materials come at security, ask for delivery challan & invoice or bill.

4.2 Check our company’s name & address on documents mentioned at Sr. No. 5.1.

4.3 Inform arrival of material to concerned department.

4.4 Take signature of RM / PM in-charge on challan as a token of approval to take material inside if material is RM / PM. In case of other materials take signature of General Stores in-charge.

4.5 Then, allow transporter/party to take material inside.

4.6 Make necessary entry by giving a serial number & date in Inward Register. Put   

 Inward rubber stamp on reverse of challan & fill required details. 

4.7 Forward all documents to concerned department.

4.8 In case material is received through angadia or courier, check for Bill or invoice and follow the same procedure as mentioned above.

4.9 In case bill / invoice is not sent by the party, inform general stores in charge for next course of action. If he permits, then do inward formalities.

4.10 In case material arrives on Holidays, inform concerned officials over phone and take action as instructed.

4.11 For Outward material

4.12 Ensure that material is accompanied with proper gate pass.

4.13 If material is returnable, ensure returnable gate pass is prepared, if material is non- returnable ensure non-returnable gate pass is prepared.

4.14 Verify the signatures of authorized signatories as per latest authorized list.

4.15 Put your signature at the gate pass with date & time of departure.

4.16 Make entry of material in outward register in serial number wise.

5.0 ANNEXURE(S):

NIL