SOP for Management of daily internal mails (Couriers)

1.0 OBJECTIVE:

To define procedure for Management of daily internal mail (Couriers)

2.0 SCOPE: 

This SOP covers the procedure of daily internal mail.

3.0 RESPONSIBILITY 

HR and Administration Head

4.0 PROCEDURE:

4.1 Keep your external mail (Couriers) in a tray at a prominent location.                    

4.2 A responsible person at Administration department shall collect all mail by 4.00 pm every day and handover at reception.

4.3 Responsible person will prepare a list of documents, as per the annexure attached, which is to be sent to Head Office. 

4.4 File Second copy of the annexure in record.

4.5 Ensure the receipt of acknowledgement copy duly signed for everyday by Head Office.

4.6 Keep all documents in a big envelop and write in Bold Letter “[Company Name]”.

4.7 Send this packet to security for dispatch by security person for handing over to Couriers Person.

FREQUENCY: Daily

5.0 ANNEXURE :

ANNEXURE – I : Dispatch details form (Correspondence/ Parcel)

[Example not provided]