SOP for Issuance and Receipt of Keys During and After Working Hours
1.0 OBJECTIVE:
To describe the procedure for issuing / receiving the keys During and After Working Hours.
2.0 SCOPE:
All Departments.
3.0 RESPONSIBILITY:
Security Officer.
4.0 ACCOUNTABILITY:
Security Supervisor.
5.0 PROCEDURE:
5.1. Individual Departments :
5.2. Key Issue : For working hours authorized person of the department has to enter the following details in key register at the time of key issue.
5.2.1 Date
5.2.2 Name of the receiver.
5.2.3 Name of the department.
5.2.4 Number of keys.
5.2.5 Time of issue
5.2.6 Signature
5.3 Key Receipt: – After Closing of working hours authorized person of the department has to enter the following details in key register at the time of Key Receipt.
5.3.1 Date
5.3.2 Name of the Person depositing the Key.(in case the receiver is not submitting the key)
5.3.3 Time of receipt.
5.3.4 Signature.
5.4 Ensure that all the departments are closed and locked properly after the working hours. If not, the security will report the same immediately to the concerned department in-charge.
5.5 The Security will lock and seal the B.S.R. Area in presence of Excise In-charge after working hours.
5.6. After working hours
5.6.1 For Engineering Stores:
5.6.1.1 After working hours, if the engineering stores needs to open, which has to be done in presence of security personnel. Issue the key to shift in-charge only.
5.6.1.2 If any material is taken from the stores, record in the register with details.
5.6.1.3 Ensure that the door is closed & locked properly.
5.6.2 For Fuel Storage Area:
5.6.2.1 Do not open the fuel storage area. If need is to open, open after the permission of Engineering head / unit head only.
5.6.2.2 The Security must be present in the fuel storage area during the operation.
5.6.2.3 Ensure that the door is closed & locked properly
5.6.3 For Engineering Office Area:
5.6.3.1 Issue the key to shift in-charge only, after the permission of the Engineering head / Senior Most personnel available in the plant.
5.6.3.2 Ensure that the door is closed & locked properly.
5.6.4 For Finished Goods Store:
5.6.4.1 Do not open Finished Goods Store in any case. If need to open, open after the permission of excise in-charge / unit head only.
5.6.4.2 Before opening the Finished Goods Store area, the security will take the signature of concerned official in register.
5.6.4.3 The security will check, whether the B.S.R is locked and sealed properly. If not, will report immediately to the concerned officer.
5.6.5 For Administration Block:
5.6.5.1 Do not open Administration Block. If needed, open after the permission of Authorized Personnel / Personnel Head / Unit Head only in presence of Security Personnel.
5.6.5.2 Ensure that the door is closed & locked properly.
5.6.6 For RM / PM Stores:
5.6.6.1 The key will be issued only after getting the permission of RM / PM Stores In-Charge/ Unit Head.
5.6.6.2 If any material is taken from the stores, record in register with details.
5.6.6.3 Ensure that the door is closed & locked properly.
5.6.7 For QC/ QA:
5.6.7.1 Do not open QC/QA Department. If needed, open after the permission of QC /QA Head / Unit Head only.
5.6.7.2 Ensure that the door is closed & locked properly.
5.6.8 For Production & Packing:
5.6.8.1 Do not open Production / Packing area. If needed, open after the permission of Production In-Charge / Unit Head only.
5.6.8.2 Ensure that the door is closed & locked properly.
5.6.9 For Others :
5.6.9.1 For all others lock and key areas, issue the keys to the shift in-charge after the permission of the Senior most official available in the plant.
5.6.9.2 Ensure that the door is closed & locked properly
5.6.10 After the plant is closed, the security supervisor will check all the lock and key area for the confirmation that whether all the locks are properly locked or not.
5.6.11 For any key transactions, the receiver must sign in the KEY REGISTER at both time while receiving and submitting the key.
5.6.12 Any Emergency case, the Security Supervisor can open any key locked areas with an intimation to the Authorized personnel/ Unit Head.
6.0 ANNEXURE (S):
No Annexures