SOP for Entry and Exit for Employees and Visitors to Factory Premises

1.0 OBJECTIVE :

To describe the procedure for employees and visitors entry & exit to factory premises.

2.0 SCOPE :

This SOP is  applicable to Employees / Visitors in the [Company name].

3.0 RESPONSIBILITY :

I. All Employees and Visitors.

II. Head HR shall be ensure the compliance.

4.0 PROCEDURE :

4.1 ENTRY & EXIT FOR EMPLOYEES

4.1.1 FOR ENTRY

4.1.1.1 Follow the security check at Main Gate.

Matchbox, flammable / explosives items / tobacco products are prohibited.

4.1.1.2 Park your vehicle in the dedicated parking area & record your attendance at Finger touch machine at Security.

4.1. 1.3 Go to canteen for Tea/refreshment, if required.

4.1. 1.4 Follow corresponding SOP for entry to respective Departments, as applicable.

4.1.2 PROCEDURE FOR EXIT

4.1.2.1 Follow corresponding SOP for entry & exit to respective Departments, as applicable.

4.1.2.2 Collect the Food Boxes from Canteen ( if applicable).

4.1.2.3 Go through Security Check of yourself, vehicles, lunch boxes, bags etc.

4.1.2.4 After the security clearance move out of factory premises.

4.2 ENTRY EXIT FOR VISITORS

4.2.1 Security Officer / Supervisor shall receive visitors with due courtesy.

4.2.2 Ask the visitor his / her purpose of visit and name of person he / she wishes to meet.

4.2.3 Confirm with concerned person.

4.2.4 If the concerned person is not available, contact the next available person.

4.2.5 Get the required information filled from the visitor as per the details in visitors book.

4.2.6 Prepare the visitors gate pass and issue to the visitor along with the visitor Identity card and direct the visitor to reception.

4.2.7 If visitor is an Employee from other location of [Company Name], ignore visitor gate pass, enter his/ her details in register marked as “Other Location Employees” and take the visitors Signature.

4.2.8 If visitors are the Directors of the company, accord them due honor. Record their name(s) in a register named as “Other Location Employees”. In case director is accompanied by his/ her Guest follow the procedure of visitor.

4.2.9 Collect the visitor gate pass & identity card from the visitor on his / her departure.

4.2.10 Ensure concerned person whom the visitor has met, has signed on visitor gate pass.

4.2.11 Ensure visitors are does not have any possession of unauthorized company’s property.

4.2.12 Maintain the record of visitor gate passes for current & previous day only.

4.3 Note:

Following shall come under the purview of visitors:

Suppliers/vendors (prospective/ current), Service Engineers / Technicians, relatives / friends of employees, regulatory auditors, Govt. Officials.

Following will not come under purview of visitor:

Industrial Trainees.

Canteen employees.

5. 0 ANNEXURE

Annexure – NIL