SOP for Warehousing Procedure of Raw Material
1.0 OBJECTIVE:
To lay down instructions for the warehousing of Raw Materials
2.0 SCOPE:
This Standard Operating Procedure (SOP) is applicable to the warehousing of Raw Materials.
3.0 RESPONSIBILITY:
3.1 Store Personnel to follow the SOP
3.2 Store In charge of ensuring compliance
4.0 PROCEDURE:
4.1 Receive and store the raw materials as per storage condition in quarantine / under test area as per SOP for receipt of raw materials.
4.2 On inspection and analysis of the received raw material by QC personnel, the same is either approved or rejected.
4.2.1 In case of approval of raw material:
4.2.1.1 Ensure the approved label is pasted over each under-test label.
4.2.1.2 Transfer the approved raw material containers to respective “APPROVED” raw material storage area as per storage condition and store the materials on pallets / heavy-duty racks with item-wise, batch-wise, and A.R. No. wise segregation.
4.2.1.3 If the material is received in rexine bags, cover a new poly bag over the material bag and tie it with a cable tie. For Colloidal Anhydrous Silicon Di Oxide, the material bag is to be covered with a new poly bag and tied with a cable tie.
4.2.1.4 Note down the defined location code where the material has been stored as per Annexure I and update the same in MATERIAL MANAGEMENT SOFTWARE ( Store Configuration ) system, which is available in the computer system. In case of rejection of material
4.2.1.5 Receive a rejection report mentioning the reason for rejection from the QA department.
4.2.1.6 Ensure rejected label is pasted over each under-test label.
4.2.1.7 Transfer the rejected raw material to the rejected raw material storage area and follow the SOP for handling rejected raw materials.
4.3 Handling of Expired material:
4.3.1 Every first week of the month, generate the statement of raw materials, which will expire in the next 60days in triplicate from the MATERIAL MANAGEMENT SOFTWARE system.
4.3.2 Send one copy of each statement to the QC department and Purchase Department for information and keep the third copy for store records.
4.3.3 On the expiry date, shift the materials to the rejected raw material storage area.
4.3.4 Double-cross the approved label with a permanent marker pen.
4.3.5 Ensure the rejected label is pasted over the approved label. Follow the SOP for handling expired materials.
4.4 Handling of Retest Material:
4.4.1 Every first week of the month, generate the statement of raw materials, which will be retested in the next 60days in duplicate from the computer system. Hand over one copy of the statement to the QC department for information and keep the second copy for store records.
4.4.3 On the retest date, the corresponding Raw material automatically shows in the coupler’s MATERIAL MANAGEMENT SOFTWARE ( Supply Chain Management ) system.
4.4.4 Click the “Transfer to retest” button in the MATERIAL MANAGEMENT SOFTWARE system; material stock will transfer to under test /quarantine.
4.4.5 Cross (X) the approved label with a permanent marker pen and physically transfer to under test area, duly affix the label as per annexure-II and update the material movement register and MATERIAL MANAGEMENT SOFTWARE ( Store Configuration ) system.
4.4.6 After retesting, Raw material is either approved or rejected.
4.5 In case of approval of retested material:
4.5.1 Ensure the approved label is affixed to each container.
4.5.2 Transfer to approved raw material storage area as per storage condition, make entry of the location where the material has been stored as per Annexure I, and update the same in the MATERIAL MANAGEMENT SOFTWARE system, which is available in the computer system.
4.6 In case of rejection of retested material:
4.6.1 Ensure the rejected label is pasted over under the test label of each container.
4.6.2 Receive a rejection report mentioning the reason for rejection from the QA department.
4.6.3 Transfer the rejected raw material to the rejected raw material storage area and follow the procedure for handling rejected raw materials.
4.7 Issue the raw materials as per SOP for dispensing raw materials.
Note: – If the consignment is a large one and cannot be accommodated in the quarantine / under test/approved/rejected area, then the material shall be kept in an appropriate area and shall be segregated by putting a physical partition with yellow rope or chain for under test or quarantine, green rope or chain for approved and red rope or chain for rejected material.
Note: If the instruction given in Hindi is found wrong ( by translation), then treat the instruction given in English as correct.
5.0 ANNEXURE:
Annexure – I Material movement record
Annexure – II Material Under Retest